Nepean Artistic Swim Club

Policies & Resources

Club Policies

Nepean Artistic Swim Club

Code of Conduct

The Code of Conduct is designed to promote the goals of the Nepean Artistic Swim Club (NASC)

Nepean Artistic Swim Club

Weather Cancellation Policy

In our climate, we can have numerous days of inclement weather during the season. If the pool facility remains open, we endeavor to continue to provide pool time and coaching as usual. Ultimately, it is up to
the parents of our swimmers to decide if they feel it is safe to transport their child during periods of inclement weather.

If we are not able to provide a safe swimming environment for the swimmers by supplying sufficient coaches and/or lifeguards, the session will be cancelled. Families, athletes and coaches will be notified via EMAIL by a Board Member, Head Coach or Lead Coach if:

  1. Pool facility closes
  2. Club cancels practice

The club will also try to post on social media(Facebook, Instagram). However, as the prime communication is EMAIL, parents, athletes and swimmers should monitor email on a REGULAR basis when inclement weather has been forecasted .

The Club will endeavour to give at least 4 hours notice for practices in the afternoons and evenings and night before for early morning practices.

Sessions that are cancelled due to inclement weather will not be rescheduled , and no refunds will be given.

The table shows the primary and secondary notifiers for weather cancellations for each stream.

Nepean Artistic Swim Club Weather Cancellation Policy – Last Update September, 2019
Nepean Artistic Swim Club

Registration, Fee, Refund and Payment Policies

Purpose

Nepean Artistic Swim Club (NASC or the “Club”) has an ongoing commitment to its members and to all families and athletes that participate in any of the programs within our Club.  As a not-for-profit corporation, our annual fees for the Club programs are based on all anticipated costs, to be borne fairly and proportionately among members and participants.  As such, a commitment to participate in any of our programs also results in associated financial commitments.  These commitments are explained within this document by describing our Registration, Fee and Refund policies.

Registration

To be considered FULLY registered in one of the Club’s programs, participants must complete a three(3) step process:

  1. Register online by using the appropriate online forms on our website (https://nepeansynchro.com).
  2. Pay the fees described in the online registration. Fees due to complete registration are different for each of our programs, which is further outlined in this document.
  3. Complete the OAS H20 online registration and pay OAS fees in full at time of registration

 

Once a participant has completed these three steps, they are considered FULLY registered with the Club. No swimmer will be allowed to start their program until all online registration is complete and fees are paid.

Fees

Fees for all of our programs can vary from year to year due to a multitude of factors, which are, but not limited to:

  • Cost of Pool Time
  • Coaching Hours
  • Ontario Artistic
  • Swimming(OAS) Fees
  • Number of athletes enrolled in any program to share joint expenses, such as accounting, lawyer and advertising costs.
  • Number of athletes enrolled in a particular program to share expenses for that particular program, such as Head Coach and Lead Rec/Nov Coach salaries.
  • Changes to provincial or national Employee rights, such as minimum wage.

 

In addition to this information, below you can find more details on fees for each of our programs

Competitive (including AWD) and Novice

These programs have three(3) different fees: Commitment, Registration and Competition.

Commitment Fee

These programs require a $300 mandatory non-refundable Commitment Fee at the time of registration. An athlete will NOT be considered registered with Club until this fee is received. In addition, the athlete will not be eligible to attend the Club’s mandatory start-of-season training camp for their stream until payment is received.

Registration Fees

Once training camp and team selection is complete, the Board finalizes fees for these programs.
These fees include(but not limited too), for both team and extra routines:

  • Club overhead costs
  • Program overhead costs
  • Pool costs
  • Coaching costs
  • Clothing costs

Invoices are usually sent out mid-late September and can be paid in two equal installments. This first 50% is usually due around October 1st, second 50% around December 1st.
The $300 Commitment Fee is considered part of the Registration Fee and is deducted from the amount owing for registration. For example, if the Registration Fee was $2000, the amount owing would be $1750.

Competition Fees

These fees, for the most part, cover the cost of competitions, but also a few other items and include, but not limited too:

  • Meet Registration Fees
  • Travel cost for away meets
    • Hotel costs for athletes, coaches, travel coordinators and team parents
    • Transportation costs such as bus rental
  • Coaching fees at meet
  • Team/Extra Routine and/or spacing suits
  • Year End banquet tickets.
  • Routine Suits

These fees are also collected over two(2) installments, 50% around February 1st and 50% around April 1st. The fees published for these at the beginning of the season are estimates, based on previous experience, type of travel, program and program age group. Should the estimate be too low at the end of the season, an additional invoice will be issued. Should the estimate be too high, a refund can be requested or the credit can be applied to next season. Detailed invoices will be provided as soon as possible once final meet costs are calculated.

Recreational (including AWD), Summer and Masters (including Comp and Rec)

NASC has an ongoing commitment to its members in its recreational programs. As a not-for-profit corporation, our annual fees for recreational swimmers are based on all anticipated costs, to be borne fairly and proportionately among members. As such, a commitment to swim also results in associated financial commitments. Specifically, the refund policy is as follows:

All recreational swimmers must register on-line and agree to all NASC waivers and permission forms prior to participating, as well as complete the OAS H20 online registration.

A non-refundable deposit of 50$ is due at time of registration. No swimmer will be allowed to start a class until all waivers are signed and payment has been accepted. Exceptions may be made if discussed ahead of time with the club treasurer.

For full-season recreational programs, 50% of the remaining cost will be invoiced in September prior to classes starting and the final 50% will be invoiced at the start of November.

The fees for 12-week programs and recreational summer synchro programs are non-refundable after the start of the program and will be invoiced in full (less registration deposit) in September before classes begin. The fees cover coaching and pool costs, and mandatory registration fees and insurance with Ontario Artistic Swimming.

The full season programs are between 1.5-4hrs per week. The fees for these programs include the routine suit and all gelling, hair and make-up supplies for the season end Watershow, coach and pool costs, mandatory registration fees and insurance with OAS. Full refund minus $100 administration costs will be given within the first 3 classes. 50% refund minus $100 administration costs will be given between the 3rd and 6th class. No refunds will be given after the 6th class.

Refunds will be given on a pro-rated basis for medical reasons, with proper documentation and on a case-by-case basis.

There are no refunds for canceled practices due to weather or pool cancellation. All efforts will be made if a class is canceled to make up the class. This will depend on pool availability and is not guaranteed. Classes missed by individual swimmers will not be able to be made-up as teams are all very unique in what is being practiced, depending on the levels and swimmers.

Late registrations will not be prorated.

Refunds

Competitive (including AWD) and Novice

There are no refunds for missed or canceled practices.

As previously mentioned, the Commitment Fee is non-refundable.

If an athlete chooses to withdraw up to and including August 31st, there are no further fees required, other than forfeiture of the aforementioned Commitment Fee. In addition, any financial commitments the Club has made on behalf of the athlete (including but not limited to travel, meet fees, routine suit, clothing) will be due immediately.

If an athlete chooses to withdraw due to an extraordinary circumstance (i.e., injury or serious illness) up to December 31st, an appeal can be made to the Board of Directors. Any refund will be determined at the discretion of the Board of Directors. There is no guarantee a refund will be granted. After December 31st, no fees will be refunded. In addition, any financial commitment the club has made on behalf of the athlete(including but not limited to travel, meet fees, routine suit, clothing will be immediately due.

In the case of any athlete being asked to leave the Club by decision of the Head Coach and Board of Directors, fees will be prorated up until December 31st. No refunds will be issued for decisions made after December 31st. In addition, any financial commitments the club has made on behalf of the athlete including, but not limited to, meet fees, travel costs and routine suit will be immediately due.

Recreational (including AWD), Summer and Masters (including Comp and Rec)

There are no refunds for missed or canceled practices. If a practice is canceled, all efforts will be made to make it up pending pool and coach availability.

Should the participant completely withdraw from the program for whatever reason, refunds will be given on a prorated basis for medical reasons, with proper documentation.

Late registrations will not be prorated.

Payment

Interac E-Transfer

Online Interac E-transfer is the PREFERRED method of payment for the Club.

Please send the e-transfer to treasurer@nepeansynchro.com.
A password is no longer required from most banks.
Please include your athlete’s name in the comments section of the e-transfer.
For more information on Interac e-transfer see http://www.interac.ca/en/interac-e-transfer-consumer.html

Cheque

The Club can also accept cheques.

Please write the following on the cheque:
Payable to Nepean Artistic Swim Club
Athlete’s name
Season you are registering for ( example: 2022-2023 )
Name of program you enrolled in ( example: Comp/Novice/Rec/Masters/AWD)

Cheques may be mailed to the Club Treasurer at:

14 Denham Way
Stittsville, ON, K2S 1H6

Last Updated: June, 2024

Nepean Artistic Swim Club

Anti-Bully Contract

Nepean Artistic Swim Club Anti-Bully Policy - Last Update September, 2019

Nepean Artistic Swim Club

Return to Sport Injury Protocol

Injury Protocol

This protocol must be followed whenever an athlete has an injury which requires them to modify activity for
more than ONE WEEK or requires them to modify activity within the BLACKOUT PERIOD leading up to a
competition.

Step 1: Seek professional advice and get them to fill out the Nepean Artistic Swim Club Functional Abilities Form (FAF), then hand it out to your coach(es). Ask for recommendations about what the athlete can do
at/outside of the pool to help with recovery (ex. Specific exercise program, posture correction, find short term
functional goals in accordance to a gradual progression of activity, etc.).

Step 2: Follow up on recommendations – athlete/parent must update coach(es) on progress once a week to
ensure successful recovery and reintegration into practices.

Step 3: Increasing participation in practices based on successful recovery of injury and suggested timeline
from medical professional (ex. Moving from on land activity, to in water activity out of pattern, to in water
activity in pattern).

Step 4: Full return to practice with no restrictions. Athlete must pass a specific screening tool provided by their
coach(es) and a signed note from their medical professional must be provided to reach stage 4, except where
the note provided in step one includes a full timeline for recovery and the timeline has been met.

Notes regarding injuries during a blackout period:
If an injury occurs or continues into the blackout period, a meeting is required between parents, the athlete,
team coach(es), a head coach and a board member to discuss the athlete’s participation in the upcoming
meet.

If an athlete has not reached Step 4 within two weeks of the competition, the athlete will be scratched for the
upcoming meet.

An exception may be made if an athlete is able to participate in >75% of regular training activities and has
approval for participation in a competition by a medical professional. The final call will be made by the Head
Coaching team and may involve partial participation in the competition (i.e. figures only).

Other notes:
Nepean Artistic Swim Club Return to Sport Injury Protocol – Last Update September, 2019
The Head Coaching team has the right to make final decisions concerning an athletes’ participation in artistic
swimming activities during and post-injury.
It is the athlete and parent’s responsibility to inform coaches of injury as soon as possible so that the proper
steps are taken to ensure maximum health of the athlete.

During injury, athletes are expected to attend ALL practices (either in the water or on land) unless otherwise
advised by a medical professional. Exceptions may be made at the discretion of the Head Coaching team.
The Head Coaching team recognizes that each case is different and will take into account all factors before
making any final decisions.
Medical Professional includes sports medicine doctors, physiotherapists, chiropractors, athletic therapists,
massage therapists.

Nepean Artistic Swim Club Return to Sport Injury Protocol – Last Update September, 2019
Nepean Artistic Swim Club

Mental Health Return-to-Sport Protocol

Nepean Artistic Swim Club recognizes mental health benefits and risks inherent to competitive sport. We strive to create a sport environment that is positive, task-oriented, and develops the mental strength and skills of our athletes. Similar to physical injury, mental health symptoms can impede training and cause unsafe training environments in a sport where athletes are at risk of injury when those around them cannot perform to the demands of training. NASC aims to support any athlete experiencing mental health challenges by supporting them to stay in sport as much as possible while working with appropriate health professionals towards recovery and management of symptoms.

While this protocol provides guidance for coaches and athletes, it does not constitute medical advice and athletes should follow the instructions of their doctor or another medical professional.

Definitions

Mental Health: a state of well-being in which the individual realizes their own abilities, can cope with the normal stresses of life, can work productively and fruitfully, and is able to make a contribution to his or her community (WHO).
Mental Illness: persistent and substantial deviation from normal functioning that impairs the ability to execute social roles and generates emotional suffering.

When to enact the MHRTS Protocol
  • The athlete has to sit out of portions of/ miss practice for mental health reasons for one week or more of practices
  • The athlete discloses suicidal ideation
  • The coach notices unexplained behaviour change in the athlete for 2+ weeks (ex. mood, energy, significant weight gain or loss, significant drop in performance and/or athleticism), or observes evidence of self-harm behaviours in the athlete 

MHRTS Protocol Steps

1. Coach discussion with parent

In cases where mental health challenges are suspected or reported, the coach is required to disclose these to a parent. The coach and head coach will also make a recommendation for an appropriate level of services.

Services may include a Mental Performance Consultant (MPC), Registered Counsellor or Psychotherapist, or Licensed Clinical Psychologist. Recommendations should be made according to the severity of the symptoms of the athlete. See figure 1 below for help selecting an appropriate service for the athlete.

Figure 1

2. Determine functioning level of the athlete
Mental Health Challenges during Cutoff Period

If challenges occur or continue into the cutoff period, a meeting is required between parents, the athlete, team coach(es), a head coach and a board member to discuss the athlete’s participation in the upcoming meet.

The final decision regarding competition participation will be made by the Head coaching team and will be dependent on case-by-case factors such as the ability to complete the full routine and figures safely, the athlete’s participation in training, and the ability to follow the Code of Conduct while travelling and competing with the team. The decision may also include approval and recommendations from a medical professional. Possible decisions may involve partial participation in the competition (i.e. figures only), full participation, or a recommendation that the athlete does not participate or travel with the team.

Exceptional Circumstances
  1. The athlete is unable to participate successfully in the team environment without causing harm to other athletes and/or coaches
    1. If the athlete is at the green level of the MTRHS protocol, the standard sanctions of the athlete code of conduct shall be applied
    2. If the athlete is in the yellow or red level of the MHRTS protocol and cannot participate without causing harm to others, their training load will be reduced or halted and additional referrals will be provided to the family to work towards stabilizing symptoms.
  2. Athlete who uses sport as a main coping mechanism
    1. It is widely recognized that social support systems such as sport and teammates can play a role in athlete well-being when athletes suffer from mental health challenges. If the athlete identifies the sport environment as a facilitator to mental well-being, efforts to include the athlete in training will be made so long as training does not cause a worsening in symptoms or harm to others.
    2. An exception will be made if the affected athlete is not capable of participating in training and/or the team environment without causing harm to the other participants or breaking the Code of Conduct. In these cases, the athlete will not be permitted to participate in training or team activities until symptoms are stabilized and the athlete is able to participate without causing harm to others.

Mental Health Professionals and Resources

Please note that this list is non-exhaustive, but may give swimmers and families a starting point when seeking help.

Mental Performance Consultants

Canadian Sport Psychology Association: https://www.cspa-acps.com/find-a-consultant

Counsellors / Psychotherapists / Psychologists

Psychology Today: https://www.psychologytoday.com/ca/therapists/on/ottawa

Westboro Psychology: https://www.westboropsychology.com

Drice Psychotherapy: https://www.dricepsychotherapy.com/team

Barrhaven Psychological Services: https://www.barrhavenpsychservices.ca 

Red Oak Psychotherapy: https://www.redoakpsychotherapy.com 

Juniper Counselling Centre: https://www.junipercounselling.ca 

Ottawa Academy of Psychology: https://ottawa-psychologists.org/online-directory/ 

Other Resources

1 Call 1 Click: https://1call1click.ca/en/index.aspx 

Kids Help Phone: https://kidshelpphone.ca/ 

Resources for Parents

PLEO: https://pleo.on.ca/ (support for parents of children dealing with mental health challenges)

OAS Safe Sport Page: https://ontarioartisticswimming.ca/safe-sport/ 

CHEO Mental Health Resources: https://www.cheo.on.ca/en/resources-and-support/a-z-resources-mental-health.aspx 

NASC November 2023

Nepean Artistic Swim Club

Competitive/Novice Team Commitment Agreement

Nepean Artistic Swim Club

Discipline and Appeal Policy

Additional policies from Ontario Artistic Swimming and Canada Artistic Swimming that apply to all member clubs can be found here.

Resources for Athletes & Families

Nepean Artistic Swim Club

Equipment Lists & Where to Purchase

Nepean Artistic Swim Club

Gelling tips (preparation and removal)

Advance gel preparation

What you’ll need (covers at least 1 head + touch ups):

  • Round plastic or pyrex container with lid (not square – gel gets stuck in the corners; suggestion: Ziploc disposable 2-cup round container with screw top lid – important to have screw top for opening container full of hot gel without spilling!)
  • Twelve (12) packets of Knox gelatin. (Do not use bulk brand gel; it dissolves in the water, i.e., when the girls are swimming!)
  • plastic spoon
  • 1½-inch paint or basting or hair colour application brush
  • slow cooker or pan of boiling water

You may prepare a smaller or larger quantity of gel by using the ratio of 4 packets of gel to ⅓ cup water. Leftover gel may be frozen and defrosted on counter and reheated for re-use.

Empty 12 packets of Knox gelatin into appropriately sized slow cooker or small round Ziploc container and then add 1 cup lukewarm tap water. SLOWLY and very gently stir the water and gel powder with a spoon. (Stirring slowly is key to avoiding unwanted bubbles and foam from developing during the mixing process). The mixture will be thick, clumpy and white.

Slow cooker method: Prepare as above, turn on heat, cover and leave for two hours, until melted and clear. Use immediately, leave in slow cooker and reheat when needed or pour into plastic container for later use. If time between preparation and use is more than a day, then store in refrigerator. If making well in advance (e.g., for the season), you can freeze the gel in Ziploc containers.

Simmering pan method: Prepare as above, place container in pan of simmering water on the stove. Stir gently, occasionally. Mixture will gradually clear from the bottom up and be yellow-brown in colour. When clear (looks like chicken stock), remove to counter and let sit 10 minutes or so. Skim off whitish film/bubbles from top. (Letting it sit 10 minutes on the counter causes this to form into a skin on top, so it’s easier to remove). May be used immediately or put aside and stored for later use. If time between preparation and use is more than a day, then store in refrigerator.

How to use the pre-prepared gel: Remove lid from container of gel; if frozen, defrost on counter. If using a mini slow cooker, place gel directly into slow cooker and turn it on; it will take a minimum 1.5-2 hours to melt gel and heat to the desired temperature. To decrease time needed, microwave gel in container until liquid and hot and pour into mini slow cooker to keep warm for use. If it cools and thickens during gelling, simply place container in the simmering water for a few minutes or in the microwave for 10-15 seconds. If heating multiple containers of gel in a large slow cooker, bring an inch of water to simmer in bottom of slow cooker and place containers of prepared gel in the water.

Recommendation:
Prepare your gel a few days before it is needed – refrigerate if preparing several days ahead. This is especially handy for early morning gelling sessions. When you are ready to do your hair, melt the gel slowly as indicated above – you will need at least 1.5-2 hours to melt the gel if you are taking it from the fridge and using the slow cooker. The slow cooker is a preferred method for preparing and melting the gel because it produces no foam/bubbles. Multiple containers can be stacked in the slow cooker for heating at the same time. (The slow cooker is portable too – take it to the pool!) Containers of gel may also be left in the slow cooker with their lids on. During application, should the gel start to cool and thicken, simply exchange the container for one from the slow cooker and continue your application, rotating containers as necessary to ensure you are always using the best (most fluid) gel, until the job is done.

Last-minute gel preparation

Alternate “Kettle method” (from an ‘insider’ coach who prefers this)
This method is quick, uses less gel packets per head, and is a great option at competitions where slow cookers are not allowed and the only ingredient provided in the designated gelling room is hot water.

Needed:

  • 5 envelopes of gel per head
  • round heat-resistant bowl
  • measuring cup
  • spoon

For base coat / watery coat

  • Put 2 packs of gel into the bowl first
  • Slowly add boiling water until all gel is wet.
  • Slowly add approximately ½ cup of boiling water
  • “Mush” gel (e.g., with the back of a spoon) to mix it. Don’t whisk.
  • Let sit for a minute to cool and thicken.

For top coat / thicker coat:

  • Same steps with 3 packets of gel

Hair preparation

The ultimate secret to a successful gel job is the preparation of the swimmer’s hair before the gel is applied. Ensure the hair is slightly damp, pull it into a very smooth tight ponytail (no lumps or bumps; ponytail in line with the top of the ears) and then divide into 3 or more braids, depending on the thickness of the hair. Wrap the braids and pin (using open hairpins) snugly into a tight bun; cover the bun with a hairnet and/or bun cover. For sensitive skin, you can apply Vaseline just in front of the hairline. If you have wisps of stray hair, dampen the hair a little more to control ‘wispies’ before the gelling steps.

Apply gel generously (but not too thickly), starting from just in front of the hairline and brush towards the bun in smooth even strokes. If any water gets past the hairline, you run the risk of the hair coming loose in the pool. Two to three thin coats will be more effective than one thick coat of gel. Let gel dry to a tacky state between coats. If using a headpiece, pin it in when the top coat of gel is still tacky.

Gel Removal

The best time to remove gel is when it’s still wet, so if the gel has had time to dry standing in the shower for a few minutes will loosen it up again.
A few notes and tips on removing gel:

  • Try not to pick at the gel when it’s dry! This will just irritate your skin.
  • Simply scratching the gel off in the shower around the bun is the best way to start (remove the squiggle comb first if being used). The most effective way of removing gel is simply dissolving it so try and get out as much as possible at this point.
  • Remove the bun cover/ all bobby pins and hairnets and leave just the ponytail in while trying to dissolve some of the gel at the front.
  • Lightly pulling a hairbrush through the hair from the hairline back to the pony tail elastic will help remove some gel.
  • Once most of the gel is gone from the front of the head, take out the ponytail and work lots of shampoo and conditioner through the hair with a hair brush.
  • Working conditioner through the hair from the hairline back helps slide some of the gel out.
  • Most of the gel that will get stuck and be missed is at the very front of the hairline around the temples and ears, so make sure to pay attention and scrub these spots!
  • It’s nearly impossible to get ALL the gel out with one shower; some residual gel may be leftover the next day but this will come out next time you shower.
  • Hairnets and bun covers can be thrown out, but bobby pins, elastics and combs can be washed off and re-used.
  • If you have gel that has solidified in the brush you were using for gelling, pouring boiling water over the brush will remove the leftover gel.
  • If gel is stuck on any plastic spoons or containers, let it dry and then peel it off.
  • Enjoy the super soft feeling of gelatin-free hair! ☺

Good Luck! 

Nepean Artistic Swim Club

Routine Suit Care

Routine suits are the custom made suit worn only at shows and competitions. They are more fragile than a regular Speedo type practice suit and therefore extra care is required. They need to continue to look good until the end of May and are not to be worn for anything other than a water show or competition unless otherwise told by your coach.

Please follow the care guidelines below carefully. Otherwise, the routine suit will fade and not look the same as the rest of your team’s suits. If you find any sequins on the suit have come loose after a competition, please sew them back in place before the suit is worn again.

  • After swimming each time, lay the suit flat on a towel and roll the towel up carefully and
    place in your swim bag. Do not roll the suit into a ball when it is wet or the colours may run
    into each other.
  • After each use rinse only in warm water (not soak). Do not wring the suit out, just hang to
    dry.
  • Do not wash in your automatic washer
  • Never wash with any type of detergent, even soap for fine washables.
  • Hang to dry on a hanger where the suit won’t touch any other clothing.
  • Keep the suit on a hanger in a cupboard during the year, never in your swim bag
Nepean Artistic Swim Club

Periods, Puberty, and Artistic Swimming

Below you will find a fact sheet that you can review by yourself and with your child. It provides you and your child with the most up-to-date information on puberty and menstruation. If you have more questions, there are some links to trustworthy websites and links to additional resources of puberty. You will notice that this information is written in a gender-neutral format and there is a section on transgender and non-binary folks and menstruation. At the end, you will find all the diagrams for reference.

Key Messages:

  • Menstruation is different for every body
  • Listen to your body, know your limits
  • Get to know your body
  • Be prepared
  • There are many options for period management
  • This can be a confusing, emotional, difficult time & it can also be awesome
  • You got this!
What is menstruation?

Mensuration- aka having your period — is when blood and tissue from your uterus comes out of your vagina. It typically happens every month or every 21-35 days (about 1 month 4 and a half days), the average being about 28 days (about 4 weeks).

Typically, people with ovaries begin to menstruate between the ages of 9 to 15. The average age is around 12 years old in North America. Some people begin to menstruate before 9 and some people menstruate a little later. This is typical for you. If you are 16 and have not started your period, you can talk to your nurse practitioner or family doctor.

Most people will begin menstruation 2 to 3 years after the development of breasts and 6 to 12 months after the appearance of cervical mucous. People typically start to grow pubic hair on their underarms and vulvas between 7 to 15 years old.

Most people will continue menstruating until they are 45-55 years old. This is called menopause. The cycle of menopause can last 7 to 14 years.

What is the menstrual cycle?

Your menstrual cycle helps your body prepare for pregnancy every month. It also makes you have a period if you are not pregnant. Your menstrual cycle and your period are controlled by hormones called estrogen and progesterone.

Here is how it all goes down: 
  • You have 2 ovaries, and each one holds a bunch of eggs. The eggs are super tiny — too small to see with the naked eye.
  • During your menstrual cycle, hormones make the eggs in your ovaries mature — when an egg is mature, that means it!s ready to be fertilized by a sperm cell. These hormones also make the lining of your uterus thick and spongy. So, if your egg does get fertilized, it has a nice cushy place to land and start a pregnancy. This lining is made of tissue and blood, like almost everything else inside our bodies. It has lots of nutrients to help a pregnancy grow.
  • About halfway through your menstrual cycle, your hormones tell one of your ovaries to release a mature egg — this is called ovulation. Most people don!t feel it when they ovulate, but some ovulation symptoms are bloating, spotting, or a little pain in your lower belly that you may only feel on one side.
  • Once the egg leaves your ovary, it travels through one of your fallopian tubes toward your uterus.
  • If pregnancy doesn!t happen, your body doesn!t need the thick lining in your uterus. Your lining breaks down, and the blood, nutrients, and tissue flow out of your body through your vagina. Voilà, it!s your period!
  • If you do get pregnant, your body needs the lining — that!s why your period stops during pregnancy. Your period comes back when you!re not pregnant anymore

(Planned Parenthood, 2022, https://www.plannedparenthood.org/learn/health-andwellness/menstruation)

Transgender, Genderqueer and Non-Binary Folks & Periods:

Not everybody who gets a period identifies as a girl or woman. Transgender men, nonbinary and genderqueer people who have uteruses, vaginas, fallopian tubes, and ovaries also get their periods.

Having a period can be a stressful experience for some trans folks because it’s a reminder that their bodies don!t match their true gender identity — this discomfort and anxiety are sometimes called gender dysphoria. Other trans people might not be too bothered by their periods. Either reaction is normal and okay.

Sometimes trans people who haven!t reached puberty yet take hormones (called puberty blockers) to prevent all the gendered body changes that happen during puberty, including periods. And people who already get periods can use certain types of birth control (like the implant or hormonal IUD) that help lighten or stop their periods. Hormone replacement therapy, like taking testosterone, may also stop your period. If you start taking testosterone, your period will go away. But this is reversible — if you stop taking testosterone, your period will come back. There can be some changes in your menstrual cycle before it stops for good. Periods get lighter and shorter over time or come when you don!t expect it. You may have spotting or cramping occasionally, until
you stop getting your period, and sometimes even after it seems to have stopped — this is normal. Testosterone injections make your periods go away faster than testosterone cream.

If you experience gender dysphoria when you get your period, know that you’re not alone. It may be helpful to check out our resources and find a trans-friendly doctor in your area that you can talk to.
(Planned Parenthood, 2022, https://www.plannedparenthood.org/learn/health-andwellness/menstruation)

Your First Period:

Your first period can last anywhere from 2 to 7 days. It may be very light, with just a few spots of brownish blood. Or it may start and end more brownish but be brighter red on heavier flow days. It is typical to have your period one month and then not the next at first. After a couple of cycles, you will notice you begin to have more red blood.

(SOGC, 2022, yourperiod.ca)

Preparing for Your Period:

A couple of days before your period you may notice a couple of different things. You may notice you are feeling more irritable, hungry, and tired. You may also experience lower abdominal cramping, breast tenderness, lower backaches, diarrhea or nausea or dizziness. You may also notice skin changes such as pimples.  

You have probably heard of pre-menstrual syndrome (PMS). PMS differs for each person and affects each person differently. Societally, anger and irritably that women and female presenting folks express are often chalked up to PMS. While PMS can make people feel more irritable, anger is a normal emotion and is often a normal response to a situation that has made you upset or frustrated. Labelling anger that women and female presenting folks express as PMS is a direct result of sexism.

Periods come monthly, but this can vary a whole lot at the beginning. Write the date of your period on the calendar so you can keep track and learn how to predict it. Day one is the first day you see blood. There are many apps for your phone that track and predict your next period. Some of these apps sell your information to third parties and you must purchase. Here is a list of period tracker apps that do not store your personal data and does not use third party trackers: Clue, Drip, Euki, Periodical

Periods may be irregular at first, lasting 3 or 8 days. Typical blood loss is 5-6 tablespoons. Blood flow on the first day tends to be light, heaviest on day 2 or 3, then lighter the next few days until it stops. There are different products you can use to manage your period such as menstrual cups, period underwear, pads, and tampons.

Typical Physical Symptoms of Menstruation:

Painful symptoms such as cramps, backache, and tender breasts can usually be relieved by over the counter, anti-inflammatory pain relievers such as ibuprofen or naproxen.

Prescription medications (such as Ponstan) are also available. Warm baths or compresses can be useful to alleviate cramping. Constipation can make the cramps far more intense, and the hormones in the latter half of the menstrual cycle do increase constipation. Plenty of fluids, high fiber foods or a simple bulk forming stool softener such as psyllium can relieve pain.

(SOGC www.yourperiod.ca)

Not Typical Discomforts:

You may feel like you need to lay down or may need more sleep when you have your period, but it is not typical to be physically unable to function due to period pain. If you find that your periods are difficult to manage, or they seem worse than what is described, it is time to see your doctor or nurse practitioner and request a consultation with a gynecologist that sees youth. Abnormal menstruation is usually normalized for women and folks with ovaries. Menstrual pain that cannot be managed through typical pain medication is not typical at any age.

Menstrual Products:

There are a lot of options to manage bleeding during your period. Neither is better or worse, just different. You need to figure out what makes sense for you and what feels comfortable to you.

Disposable Pads:
  • They come in different sizes, thicknesses, and lengths, & with or without wings. You can use different ones during the day, at night, and on days where your period is heavier. There is an adhesive strip, so they stick to your underwear.
  • You dispose of them by wrapping them in toilet paper and putting them into the receptacle in a public bathroom or the garbage bin at home. Pads and pantiliners can be worn in your bathing suit if you are hanging around at the pool for competition as an extra precaution. Disposable pads need to be removed (not pantiliners) before jumping into the pool as they will absorb water and get big!
Reusable Pads:
Period Underwear:
Menstrual Cups:
  • Menstrual cups are reusable collection method during your period
  • They come in many sizes and shapes. For most menstruating people under 16 a smaller cup is a little easier to manage.
  • Like a tampon, they are put into the vagina and create a seal over your cervix that collects blood.
  • They are made of soft silicone and are inserted into your body by folding them into a C and inserted into your vagina and seal over your cervix. Your cervix feels like a closed donut, the texture feels like the tip of your nose, it is usually located closer to the back of your vagina (see the attached diagram).
  • Once they are full or every couple of hours, you remove them. Empty your cup into the toilet or sink, clean and re-insert.
  • A menstrual cup can last for many years.
  • Clue has an excellent page on inserting menstrual cups https://helloclue.com/articles/culture/how-to-use-a-menstrual-cup/
  • If you can feel the tip coming out of your vagina, you might need a smaller size.
  • The advantage of a menstrual cup versus a tampon is that they do not carry a risk of toxic shock syndrome and they are environmentally and economically friendly!
  • Drug stores now sell menstrual cups.
  • Here is an online link to some companies that sell menstrual cups:
    Diva Cup
    https://divacup.com
    Nixit
    https://nixit.ca/ 
Tampons:
  • Tampons come in many different shapes and sizes and with different applicators. They all have directions in the box to show you how to insert them. It may take some practice to figure this out and some tampons will work better for you than others.
  • If possible, try to use a tampon for the first time while having a heavy flow day. You may need to try different techniques so you can insert and wear them comfortably.
  • They should feel comfortable, you should not be aware you are wearing a tampon. Start by trying a “slim”/” lite” size.
  • Change every 4-6 hours. Change before and after practice.
  • In most places, you can flush tampons unless there are signs posted asking you not to. Plastic applicators go in the garbage or receptacle bin in the public washroom.
Be Prepared:

Purchase a small bag or pencil case at the dollar store to keep in your school backpack and a second one for your swim bag (waterproofing is a good idea- therefore use a Ziplock bag inside the case). You never know when you will have your first period so you could prepare this now. If you are at the pool and don!t have supplies ask your coach, a teammate, or an older swimmer from another team.

You can always talk to your coach or another adult that you trust to get more information!

Swimming with Your Period:

You can swim when you have your period. It is normal to feel nervous. Swimming with a menstrual cup, tampon or period bathing suit are all good options when you have your period.

Period swimwear is a great option for athletes and swimmers. Period swimwear comes in all different styles and colours. You can add an extra reusable pad for extra protection. There are sport period bathing suits. You can purchase an all-black bathing suit for figures, and you can purchase bikini bottom to wear under your competition suit.

Here are some companies that sell period swimwear:
Knix Teen (Canadian Company)
https://www.knixteen.ca
Ruby Love
https://www.rubylove.com/en-ca

Everyone experiences their periods differently. It is important to listen to your body. What is your body telling you? What are you able to do? What are you not able to do? Typically, people have the most symptoms during their first and second day of their periods. Often this is relieved by rest, ibuprofen (Advil) and/or acetaminophen (Tylenol). Likely you will have practice during your period. Listen to your body. If you are not able to swim, honour that & let your coach know.

At some point you may have your period during a competition, listen to your body, do what you can do. Competitions are exciting and we know you want to be there! You are an important part of the team, but you and your body come first. In these circumstances, you can take a modified approach, for example, you can rest and then swim when you are needed. Talk to your coach, and they will help you plan.

Have more questions? Check out these verified websites for more information! 

Planned Parenthood
https://www.plannedparenthood.org

Society of Obstetrician Gyencologists of Canada
https://www.yourperiod.ca

Clue (website and app)
https://helloclue.com 

Books:
You Know, Sex (gender neutral book on puberty and sex)
By: Cory Silverberg & Fiona Smyth
https://www.chapters.indigo.ca/en-ca/books/you-know-sex-bodies-gender/9781644210819-item.html 

Celebrate Your Body: The Ultimate Puberty Book for Girls
By: Sonya Renee Taylor
https://www.chapters.indigo.ca/en-ca/books/celebrate-your-body-and-its/9781641521666-item.html?
ikwid=celebrate+your+body&ikwsec=Home&ikwidx=0#algoliaQueryId=6fb77fdb3c2ecd0a87b0276d036e0abb

Period: Twelve Voices Tell the Bloody Truth
By: Kate Farrell https://www.chapters.indigo.ca/en-ca/books/period-twelve-voices-tell-the/ 9781250141941-item.html?ikwid=Period%3a+Twelve+Voices+Tell+the+Bloody+Truth&ikwsec=Home&ikwidx=0#algoliaQueryId=99e01478af2488a208cb1b7f11bfc2c8

Anatomy:
Vulvas (all vulvas are different shapes and sizes):

Vulva Anatomy www.helloclue.com

Cervix (feel like the tip of your nose, typically located in the back of your vagina, donut
like in shape):

Reproductive System:

Nepean Artistic Swim Club

Safe Sport Resources

Nepean Artistic Swim Club

Competitive Parent Handbook

Coming soon

Nepean Artistic Swim Club

Out of Town Competition Information & Expectations

The swimmers find out of town meets a lot of fun and it is a great bonding experience for individual teams as well as for the club.

When competitions are out of town, the club usually plans all aspects of the trip: ransportation, hotel booking, and schedules. However, there may be competitions for which parents are required to drive their swimmer and / or make their own arrangements for accommodation. A basic outline of travel plans is shared at the season start and a mandatory parent information meeting is held about two weeks before each competition, where trip plans and detailed itinerary are shared.

Transportation:
  • The club typically travels by chartered bus, but on occasion ask parents to drive the swimmers and coaches in their personal vehicles (to and from Ottawa to the competition hotel, and between the hotel and pool during the meet).
  • When buses are used, swimmers must travel to the competition with the team and cannot leave with parents until the end of the meet. For security reasons, parents are required to provide written notice to the team’s chaperone and club travel coordinator if they are driving their child home from a meet.
Accommodation:
  • For meets where the club is travelling together, swimmers share hotel rooms with their team. We typically have a mom stay in each room with the youngest teams of swimmers, whereas older teams stay with their teammates with chaperones in a separate room nearby. This is a great time for the swimmers to get to know one another and have some fun outside practice times. Coaches will share rooming plans with the swimmers prior to departure.
  • When the club does not travel by bus, swimmers may be required to stay in a specific hotel, but families can choose whether to share rooms. In these cases, parents are responsible for making their own hotel booking within a block of rooms under the club reservation. The team mom can help facilitate carpooling and room sharing, but is not an official chaperone.
  • Occasionally (generally only for figure competitions) the club may allow swimmers to stay at their choice of hotel or with family.
Itinerary:
  • Regardless of the method of transportation and accommodation, the coaches set each team’s itinerary and all swimmers and parents are expected to respect this schedule. We try to ensure that as many Nepean swimmers as possible watch Nepean’s teams/duets/solos and cheer them on.
  • Coaches will set curfews for swimmers during competition weekends to ensure everyone is well rested.
Chaperone and Parent Roles:
  • When we travel as a club, team chaperones are responsible for the well being of the swimmers while away. Parents who attend the meet on their own are there as spectators and are requested to respect the chaperone’s role in caring for their daughter and in following the coaches’ itinerary. Unless the coach has specifically assumed responsibility for the swimmers, chaperones are responsible for swimmers at all times. The coach will liaise with the chaperone during the weekend.
  • For safety reasons, chaperones will discourage swimmers in their care from interacting with any adults not affiliated with the Club.
  • Parents need to fill out the travel permission form and acknowledge consent. Chaperones will receive a copy of the information provided and will have this with them during the weekend
  • Regardless of the method of transportation and accommodation, draws, rankings, and results are shared with swimmers by coaches (not parents!).
Costs:
  • Costs for out of town competitions are invoiced separately and include transportation, accommodation, meet fees, and coaches’ costs (including accommodation and meals) as applicable.
Food: 
  • Before each out of town meet coaches will discuss rules including good food choices with all swimmers. During the weekend there may be times, especially during travel, that the swimmers will have to purchase meals from a fast food restaurant. Swimmers are strongly encouraged to make healthy food choices that will help fuel them for swimming. These include foods that combine lean protein and complex carbohydrates, as well as fresh fruit and vegetables for lasting energy. Where possible during travel, the club will attempt to stop for meals where there are multiple good food choices that provide options
    for everyone. If parents are concerned about meal options during travel, they are welcome to send a healthy, nut-free meal for their swimmer.
  • For some helpful hints and recipes for preparing food for out of town competitions, view this link
  • When we travel as a club, money (in smaller bills) is to be brought separately for food.Chaperones will organize meals during competitions for swimmers on your team as well as the coach. Swimmers’ money for the trip will be used to purchase food only during the competition, meals in restaurants and take-out, as well as to cover costs for coach meals. The chaperones keep this money with them at all times during the weekend. Any money left will go home with the swimmer at the end of the meet.
  • When the club is not travelling together, or when extra routines have to travel separately from the club, parents may be asked to provide meals for coaches.
Swimmer Expectations:
  • When we travel as a club, swimmers will buddy up with a roommate (in the case of a room of three swimmers, all three will be buddies). This buddy system will remain consistent throughout the trip. An explanation will be given to the swimmers about the buddy system, and exactly when they need to be with their buddies (i.e. in all public places, etc.).
  • Regardless of the method of transportation and accommodation, while at the pool, the swimmers are competing and must stay with their teams and club at all times.
  • All swimmers are expected to behave in a mature manner and respect all adults attending the meet (coaches & chaperones).
  • Sports etiquette is an essential part of any sport, and all swimmers are expected to support teammates and club mates. Parents should review the Code of Conduct with their swimmer, and remind swimmers that they represent Nepean Artistic Swim Club as well as Ontario Artistic Swimming and the sport itself. As such, they are expected to conduct themselves in a manner that will make themselves, their coaches and the club proud.
  • Swimmers will wear full Nepean Artistic Swim Club tracksuit for travel (black leggings, team t-shirt, and team jacket). When receiving an award, swimmers will wear full Nepean Artistic Swim Club tracksuit (i.e., leggings and jacket zipped up or t-shirt), unless awards are happening immediately after the competition, on deck, in which case they should put their Club jacket over their routine suit for awards.
Packing Tips for Club Travel:
  • Pack so that everything is easy to find and so that the swimmer can manage all of her own luggage!
  • Swimmers are to wear their full Nepean tracksuit for much of the week (while travelling and at the pool) so there isn’t a need for much in the way of extra clothing.
  • There should be at most three bags that your swimmer brings for the trip:
    • Synchro bag: all swim gear and nut-free snacks for at the pool
    • Small gym bag/suitcase: rest of their toiletries. Not too many clothes as they will be in club tracksuits for most of the trip.
    • Small carry-on for the bus trip: nut-free snacks, cards, movies, iPods. The club is not responsible for lost items.
  • Have swimmers keep their carry-on bag with them at all times while loading the bus to avoid this bag being packed under the bus with the rest of the luggage.
  • The “Swimmer’s packing List for Away Meets” is posted on the website

Swimmer’s Packing List for Away Meets

Please label all clothing, especially club clothing…there are dozens of suits, pants and t-shirts that
are identical!!

Travelling clothes: (all travel including to and from the pool) 
  • Nepean Artistic Swim Club Jacket and black yoga pants with Nepean Artistic Swim Club Black t-shirt
  • Proper foot wear (runners, flats, boots)
  • Hat, mitts, winter coat (weather dependent)
 
Swim Bag: (Club back pack)
  • Black Figures Suit
  • Figures Cap (white)
  • Spacing Suit
  • Spacing Cap (with the Club logo)
  • Goggles (in good condition, clear or black for figure competitions)
  • Nose clips (At least 3-4 in good condition)
  • Team Suit Team Head Cap, Head Piece and/or Bun Cover
  • Duet, solo, combo – Suit, Head Cap(s), Head Piece(s) and/or Bun Cover(s) (if applicable)
  • Team Towel
  • Extra Towel as needed (x2 + 1 small to wrap wet team suits)
  • Deck sandals (Flip Flops)
  • Black shorts
  • Healthy snacks (No Nuts)
  • Large Water bottle and/or sports drink
  • Team Specific Items (if your teams uses these)
    • Goal book and pen
    • Stretch Tubing
    • Toe Points
    • yoga mat
  • Gelling Supplies (only for meets where there is gelling; supplies listed below)
 
Overnight bag: (One small suitcase per swimmer)
  • PJ’s
  • Comfy clothes for at the hotel – (please, no inappropriate sayings, pictures)
  • Tooth brush, paste, floss
  • Shampoo/conditioner/deodorant
  • Hairbrush/comb
  • Clean underwear/socks etc.
 
Bus Carry-on bag: (Space is always VERY limited, so one relatively small carry-on pp)
  • Water bottle
  • Healthy snacks (No nuts)

 

Optional items:
  • Book / Kobo
  • Homework
  • Small hand-held game
  • Playing cards
  • MP3/I-Pod
  • 1 or 2 Appropriate “G” rated DVD’s – labelled.
  • Small pillow

 

Gelling Supplies: (only for meets where there is gelling)
  • 8 packets Knox Gelatin per gelling (prelims + finals + duet = 3 gellings = 24 packets of gelatin!)
  • Round container and spoon to mix gel
  • Basting brush/paint brush/hair dyeing brush
  • Hairbrush
  • Gelling towel (old towel that you don’t mind getting gel on)
  • Minimum 4 dozen open bobby pins
  • Minimum 4 dozen closed bobby pins
  • Minimum one dozen hair elastics colour of swimmer’s hair
  • 1 hairnet per gelling
  • Squiggly head band in colour of swimmer’s hair
  • Head Piece (if team has one)
  • Bun cover (for team and extra routine)
 
Swimmers cannot wear nail polish or jewellery when competing; Please make sure nail polish is removed before leaving home as well as any special jewellery.
Medic Alert bracelets are the only exception

HIGHLIGHTED ITEMS ARE “MUST HAVES” (i.e. Can’t compete without them).
Please triple check that these items are packed before leaving for the bus!

Nepean Artistic Swim Club

In-Town Competitions: Expectations

  • When competitions are in Ottawa, you are asked not to make any plans or commitments for your swimmer for the weekend
  • The club will share the meet itinerary as soon as it is available. Your team coach will e-mail your swimmer’s team itinerary in the week prior to the competition. Swimmers are required to follow the team itinerary
  • You can expect that your swimmer will be at the pool most of the weekend.
  • The schedule will include not only the times the team is competing in routine and figures, but also land drill and stretching times, time to do hair and make-up, cheering for other Nepean routines, and perhaps a team meal
    or get together
  • Sports etiquette is an essential part of any sport, and all swimmers are expected to support teammates and club mates. Please review the Code of Conduct with your athlete.
  • It is extremely important that all swimmers are well rested going into and during any competition. The coach will impose a bedtime curfew on competition weekends.
Nepean Artistic Swim Club

Meals & Snacks: Tips & Recipes

Nepean Artistic Swim Club

Recreational Parent Handbook

Accessibility Statement

NEPEAN ARTISTIC SWIM CLUB

Nepean Artistic Swim Club is committed to ensuring digital accessibility for people with disabilities. We are continually improving the user experience for everyone and applying the relevant accessibility standards.

Conformance status

The Web Content Accessibility Guidelines (WCAG) defines requirements for designers and developers to improve accessibility for people with disabilities. It defines three levels of conformance: Level A, Level AA, and Level AAA.

Nepean Artistic Swim Club is making constant efforts to improve the accessibility of its site and services in the belief that it is our collective moral obligation to allow seamless, accessible, and unhindered use for those of us with disabilities.

We aim to make all pages and content on https://nepeansynchro.com accessible, but some content may not yet fully meet the highest accessibility standards. This could be due to challenges in identifying the most suitable technological solution.

We may revise this Statement periodically to reflect improvements or changes to our accessibility practices.

Feedback

We welcome your feedback on the accessibility of Nepean Artistic Swim Clubwebsite. Please let us know if you encounter accessibility barriers on our website: https://nepeansynchro.com
E-mail: clubadmin@nepeansynchro.com

We try to respond to feedback within 3–5 business days.

This statement was created on 19/05/2025.